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7 efficiency benefits of the Proposales & OPERA Cloud integration

Published on
November 2, 2023
7 efficiency benefits of the Proposales & OPERA Cloud integration
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Efficiency is the cornerstone of success in the fast-paced world of hospitality. In a field where time is money, hoteliers are constantly seeking ways to streamline their operations, from responding to RFPs promptly to ensuring their inventory is always up-to-date. The integration of Proposales, a cutting-edge proposal software, with the esteemed OPERA Cloud Property Management System (PMS) and OPERA Sales and Event Management (OSEM) presents a game-changing solution. In this blog post, we'll explore ten efficiency benefits of this integration, offering hoteliers a competitive edge in today's dynamic industry.

1. Simplifying the Process: Elevating efficiency in proposal creation

The integration simplifies the proposal creation process, as it provides easy access to all the available offerings and their respective availability status. This eliminates the need to constantly switch between different systems or spreadsheets to check inventory, streamlining the proposal creation process considerably. Especially e-signatures signify a significant leap in efficiency. They reduce the need for back-and-forth emails or physical paperwork, making the acceptance process swift and straightforward.

2. Swift responses to RFPs: Automating booking confirmation

In the competitive landscape of hospitality, responding to Request for Proposals (RFPs) promptly is a crucial competitive advantage. In fact, research has proven that the initial five respondents secure an impressive 75% of RFP victories. With the Proposales and OPERA Cloud integration, the process becomes remarkably swift. The integration automates the creation of a tentative block in OPERA Cloud as soon as a proposal is generated. This block functions as a reservation, ensuring that the requested inventory is set aside for potential bookings. When the proposal is e-signed, the block is automatically updated to 'DEF,' signifying a confirmed booking. This automation streamlines the conversion process from inquiry to booking, significantly reducing response time.

3. Increased professionalism: Polished proposals with hotel branding

The integration not only streamlines the process but also upholds a high level of professionalism through its automated contact import feature. This functionality ensures that the proposal reaches the intended recipient promptly and with precise details. This dual emphasis on efficiency and professionalism is paramount in the hospitality industry. By automating the contact import process, hoteliers can significantly reduce the chance of human error and delays, further improving the guest experience. The proposal, promptly delivered with accurate information, reflects a commitment to providing seamless service and showcases the hotel's dedication to professionalism. It's a testament to the integration's focus on both operational excellence and ensuring the client's satisfaction is at the forefront.

4. Streamlined customization: Tailored proposals for client satisfaction

This invaluable feature within the integration facilitates the seamless creation of personalized proposals, ensuring that each client's specific requirements are met with precision. Hoteliers can easily tailor proposals to include custom packages, room configurations, and service offerings. This not only simplifies the proposal creation process but also adds a layer of professionalism to the hotel's approach, leaving clients impressed with the attention to detail.

5. Real-time inventory updates: Instant availability insights

Keeping inventory up-to-date is pivotal in the hotel industry. The integration offers real-time updates, ensuring that all inventory and product information is current. Hoteliers can easily view live availability directly in Proposales, simplifying the proposal creation process. This feature guarantees transparent and accurate promises to clients, facilitating confident and precise offerings.

6. Tailored Pricing: Personalized rate control for competitive advantage

Pricing flexibility is crucial in tailoring proposals to meet clients' specific needs. To accommodate this requirement, the integration allows hoteliers to set or override pricing for function spaces or events. By attaching a custom rate code to these spaces, hoteliers can adapt pricing strategies to cater to different scenarios, further enhancing their competitiveness. This empowers them to provide competitive offers while maximizing revenue opportunities.

7. Clarity and compliance: Transparent pricing for peace of mind

With the integration's focus on transparent pricing, both the hotelier and the guest can enjoy a clear and harmonious understanding of the financial aspects of their agreement. This meticulous approach helps to eliminate potential misunderstandings, ensuring a smooth and satisfying experience for the guest while maintaining compliance with tax regulations. Hoteliers can rest easy knowing that their pricing is in accordance with all necessary tax and regulatory requirements.

In the fiercely competitive world of hospitality, efficiency is the key to success. The Proposales and OPERA Cloud integration offers a suite of efficiency benefits that can empower hoteliers to respond to RFPs faster, maintain accurate and up-to-date inventory, and enhance the guest experience. Through e-signatures, insightful tracking, flexible pricing, and features like streamlined proposal editing, this integration is poised to revolutionize the way hotels manage their proposals and operations. It's a game-changer for hoteliers aiming to stay ahead in an ever-evolving industry.

Do you want to learn more about this connectivity and see for yourself how it could work at your hotel? Sign up for a free consultation today with one of our team members.

Or do you need more information about this connectivity? Find out more about the Proposales and OPERA Cloud integration in our marketplace or in our Blog Post about how exactly you can transform your hotel's proposal process with those two powerhouses.